EVENT RENTAL FORM

Rent a space at the Archway for your private event.

TICKET INFORMATION

Rental Agreement Form

The accuracy and completeness of this application is very important. All requests are on a first-come basis and no date will be reserved until The Archway approves the rental requests with a down payment. There is no binding commitment until a Rental Agreement has been signed and fees are collected.

Venue Information

Venue Requested(Required)

*All rental spaces are subject to a 7% sales tax

Event Room (150 max occupancy) - $160 covers first 2 hours + $60 each additional hour

Outdoor Grounds - $200 per day

Archway Shelter - $60 per day ($20.00 per hour after operating hours if indoor bathrooms are desired)

A 50% down payment is required to hold your space with either a credit card or check. Down payment will be used towards the total fee required to rent space.

Event Information

Event Name(Required)

Estimated Attendance(Required)

Date(Required)

Time (include set up and clean up):

From(Required)

To(Required)

Total Time (in hours)(Required)

Requested Number of Archway Exhibit Tickets @ $9.63 per person:

*If your group wishes to go through the exhibit, prior arrangements are required.

Tax exempt(Required)

Yes

(If yes, please provide Form 13)

Contact Information

Contact Name(Required)

Organization(Required)

Phone Number(Required)

Day of Event Phone Number(Required)

Email Address(Required)

Address(Required)

Street Address City State ZIP Code

Terms and Conditions

Please initial the following items to acknowledge you have read and understand the following:

I am aware nothing can be placed in the building prior to my rental time and nothing is to be left in the building past my scheduled rental time. The Archway cannot provide storage.(Required)

I am aware the Archway is not responsible for damaged or stolen items inside or outside.(Required)

All youth groups must have an approved number of adult sponsors present at all times.(Required)

I am aware smoking and other tobacco products are not allowed inside the Archway.(Required)

I am aware no alcohol is allowed inside the Archway unless contracted through an approved service by The Archway. The Archway must be informed if alcohol is desired. Alcohol is not permitted in the Archway Shelter.(Required)

I am aware I may not arrive earlier or stay later than my application states or I will pay an additional $15.00 for each additional 15 minutes not contracted.(Required)

I am aware if I hold an outside event and there are inclement conditions, the Archway is not responsible for the condition of the grounds or trails.(Required)

The Archway has sole discretion and authority to restrict or refuse any individual or group.(Required)

I am aware I must pay the invoice from my event in full by or on the day of my event.(Required)

Cancellation policy: Please inform the Archway at 308-237-1000 to cancel your reservation. A $100.00 cancellation fee will apply to any cancellation within 60 days of the scheduled event. There are no refunds due to inclement weather.(Required)

ORGANIZED RUNS/WALKS ONLY: Organized runs/walks require a $1,000,000 Liability Insurance Policy with the City of Kearney as a Certificate Holder. Organized runs/walks, using the trail, will need to complete a Rental Agreement with the Kearney Park and Recreation Office. There is a $25 rental fee for use of the trail. Runs/walks may use spray chalk if needed for direction purposes for the run/walk. Spray paint or marking paint is not allowed. Certificate of Insurance must be submitted no later than four weeks prior to event or contract is rendered void and event will be cancelled.(Required)

IMPORTANT - PLEASE READ BEFORE SIGNING
The applicant is an authorized agent of the group submitting this application. The applicant (and his/her organization if applicable) making this application understand and agree to assume all risk for loss, damage, liability, injury, cost or expense that may arise during or be caused in any way by such use or occupancy of the Archway. The applicant further agrees that in consideration of being permitted to use said facility, he/she and the group will defend, indemnify and hold harmless the Archway, their agents and employees from any loss, claims and liability or damages and/or injuries to person and property that in any way may be caused by the applicant’s use or occupancy of the facility.

Applicant's Signature(Required)

Date of submission(Required)

*Note: Our presentation screens are set up on computers. If you choose to use ours, you will need to email yourself the information or bring your own flash drive to access your content. If you choose to bring your own laptop, we will provide an HDMI cable. If your laptop is not HDMI compatible, you will have to provide your own adaptor. Open Wi-Fi is available. For more information, feel free to ask the event coordinator any other questions.

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